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Director Add

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  • PAN Card: The director's Permanent Account Number card is mandatory.
  • Proof of Identity: Acceptable identification includes Voter ID, Driving License, Aadhaar Card, and similar documents.
  • Residential Proof: Documentation confirming the director's residence, like utility bills or rental agreements.
  • Recent Passport-Sized Photo: A current passport-sized photograph of the prospective director.
  • Digital Signature Certificate (DSC): Required for the electronic signing of documents.
  • Director Name
  • Company Name
  • Company Type
  • Select State
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Add Director in Company

Complete Legal Process, Documents & ROC Compliance Guide (India)

As per Companies Act, 2013 | Ministry of Corporate Affairs (MCA)

Introduction
Eligibility
Types of Appointment
Documents Required
Appointment Process
Forms, Timeline & Fees
Common Mistakes
FAQs

Adding a director is a common corporate action undertaken when a company expands operations, brings in new expertise, or complies with statutory requirements.

Director appointment must follow the procedure prescribed under the Companies Act, 2013 and must be reported to the Registrar of Companies (ROC).

Who Can Be Appointed as Director?

  • Individual above 18 years of age
  • Must have a valid DIN (Director Identification Number)
  • Not disqualified under Section 164
  • Indian or Foreign National (subject to FEMA rules)
Disqualification Examples
Conviction Imprisonment ≥ 6 months
Non-filing Company failed annual filings
DIN Deactivated DIR-3 KYC not filed

Types of Director Appointment

  • Additional Director (Section 161)
  • Director appointed in General Meeting
  • Nominee Director
  • Managing / Whole-time Director
  • Director appointed due to casual vacancy

Documents Required – Indian Director

  • PAN Card
  • Aadhaar Card
  • Passport-size photograph
  • Mobile number & Email ID
  • DIR-2 Consent to Act as Director
  • DIR-8 Declaration (non-disqualification)

Documents Required – Foreign Director

  • Passport (mandatory)
  • Address proof (bank statement / DL)
  • Apostilled / notarized documents

Company Documents

  • Board Resolution
  • Shareholders’ Resolution (if required)
  • MOA & AOA (for verification)

Step-by-Step Director Appointment Process

  • Obtain DIN (if not available)
  • Receive DIR-2 & DIR-8 from proposed director
  • Conduct Board Meeting
  • Pass Board Resolution
  • Call General Meeting (if applicable)
  • File DIR-12 with ROC

Forms, Timeline & Fees

Form Purpose Due Date
DIR-12 Intimation of Director Appointment Within 30 days
DIR-3 DIN Application (if required) Before appointment
Government fees depend on company’s authorized capital.

Common Mistakes to Avoid

  • Appointing director without DIN
  • Late filing of DIR-12
  • Incorrect consent or declaration
  • AOA not permitting appointment type

Frequently Asked Questions (FAQs)

  • Is shareholder approval mandatory? – In some cases, yes.
  • Can a foreigner be director? – Yes, subject to FEMA.
  • Is DIN mandatory? – Yes.
  • Can director be appointed anytime? – Yes, subject to AOA.
  • Is ROC filing compulsory? – Yes.